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User Feedback
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We're always interested
in hearing from ACCTivate! Users.
You're the reason that we're in business.
If you have any
questions or comments that you would like to share with us, please
feel free to contact us.
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Software Updates
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The ACCTivate! Software
Maintenance plan is designed to provide subscribers with the newest
version of ACCTivate!.
This plan
includes both web-updates and full-version releases. CYMA users recognize it as SMP,
while QuickBooks users recognize it as part of the new SMS plan.
Either way, it's
the annual subscription that provides you with updates and new
version releases.
Without a
current subscription, users are not granted access to those updates
and releases.
Please contact
the Alterity sales office for more information on your Software
Maintenance plan.
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ACCTivation!
2006
The
ACCTivate! Users' Conference
May 4th-5th,
2006
Arlington, TX
Time is
running out!
You'd better hurry!
ACCTivation! 2006 begins in just a couple of weeks.
The second annual
ACCTivate! Users' Conference will include two days of speakers, new
feature demonstrations, user panels and more.
Session Topics Include:
·
Tips and Tricks
·
Crystal
Reports – Expanded Introduction
·
Crystal
Reports – Advanced Reports
·
Customer Relationship Management
·
Owner and General Manager
·
Advanced Users - Beyond
the Basics
·
Wireless and Barcode
Applications
·
... and a lot more.
All of this is in
addition to an overview of new
features, discussions on future
plans for ACCTivate!, user case
study presentations and a Question
and Answer session.
Get more out of your
system
While the
conference itself is designed to be lively and enjoyable, attendees
from last year's conference know it's much more than that.
Not only is it a great opportunity for
new users to get up to speed quickly, but existing users were surprised
at how much they learned and how much
more productive they became after attending the
professional training sessions.
In addition, the
conference also presents a unique and structured networking opportunity
for your company to branch out and to see how other companies exploit
ACCTivate! to their own benefit.
Get more out of your
ACCTivate! Investment
·
Reinvest in your company.
Learn to
use your existing ACCTivate! tools even better.
·
Get tips from the
ACCTivate! Pros.
Get help
to maximize your efficiency and performance.
·
Talk to other ACCTivate!
users.
Meet key
personnel from other small and midsized businesses running ACCTivate!.
·
Tell us what you think!
This is
your opportunity to talk to us to give us direct feedback about
ACCTivate!.
How to
register
The
entire enrollment process can be completed online. The conference cost
is $325
for one attendee and $245 for each additional
attendee in the same company.
We have reserved a limited number of hotel rooms
at the Wyndham Arlington that may be billed at an additional low
rate. Registration will occur on
a first-come first-served basis.
Visit the
conference
website or contact us for more
information.
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User Profile
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User Profile: Construction Imports
ACCTivate!
Gives Construction Imports a Competitive Edge
Construction Imports of Titusville, FL (constructionimports.com) imports high quality wood
materials from mills in South America and China. They then distribute these products to
independent lumber yards across the United States.
Although
the company is relatively new to importing,
they are confident that ACCTivate! has given them a competitive
edge in the industry.
Tony Burns, the company's Sales Manager, stated, "Some of the features within ACCTivate! are undeniably putting us in line with
overcoming the competitive edge."
They implemented ACCTivate! in August 2005
after a thorough investigation of several different software
solutions. They needed a system
that could handle their complex and unique requirements and they chose ACCTivate!.
Burns
continued, "Overall, ACCTivate! is user
friendly and has helped us through our
day-to-day business. The staff did a
great job with helping install ACCTivate!, and the implementation process was seamlessly
easy."
Construction
Imports is known for delivering quality products and services including
impeccable raw and primed finger-joint wood molding products.
Their
high standards have allowed them to grow in an overcrowded industry and ACCTivate! has helped the company delivery
on their promises of "on-time" and "error free deliveries".
ACCTivate!
has given them not only the ability to help manage their inventory and
selling of their products, but it also helps manage and organize the
initial procurement from around the globe.
Burns continued, "The real push and drive is in the
inventory management system. It gives our company the capability to
create a flow of data to third party carriers that is electronically
formatted."
As
Construction Imports looks towards the future, they see ACCTivate! as a
key tool for their distribution and inventory management. We are proud to have earned the
business of a company that values quality as much as we do.
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Tech Tips
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Update Vendor Prices
with the Data Import Feature
Need
to mass-update product prices from a CD?
Let ACCTivate! do it for you!
 ACCTivate!
users may not know of the powerful time-saving capabilities found in
the Data Import feature.
This feature, which
is included for free in the base ACCTivate! module, allows you
to mass-update product information (such as Product Prices) without
need for manual data-entry.
You can quickly and easily update product specific prices of
already existing products in ACCTivate! with an Excel file or a
standard CSV file that contains products you already have in ACCTivate!.
How does it work?
The five
step process is detailed in the ACCTivate! Help Files.
The first
step begins the process of the import. On this screen you select
the type of import that you want to complete and select (or create) the
mapping that you want to apply to it.
The second
step involves the mapping editor and selecting the document to
import data from. When a
document is selected, the section will be populated with the previously
saved mappings for that type.
New and unsaved mapping allow you to configure the
fields that are mapped together (see
image below) and then save this as a mapping type.
The third
step begins when you click Begin
Import and it verifies that the data will be properly imported into
ACCTivate!. Each row is listed line-by-line with
the imported columns and the data that occupies each record.
The fourth
step actually does the work of importing. You can review the information in the
statistics, then click the finish button. The import will now
begin after you have been prompted to backup your database.
Again, it is strongly recommended that you
backup before each import.
The fifth
and final step is designed to show you relevant information about your import,
or if any errors have occurred.
Along with the statistics, you can also see the records that
were created and updated.
Summary:
ACCTivate! allows you to
bypass the long and arduous task of manually importing all vendor price
changes to each database.
The Data
Import Feature permits you to quickly and easily change all product prices in
your system saving you time and a considerable amount of effort.
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Featured Add-on
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Drop-Shipments
Made Easy
What is the Purchasing Wizard?
The ACCTivate! Purchasing Wizard
is an add-on module that allows you to easily
ship items directly from your vendor to your customer. The Purchasing
Wizard automates the creation of purchase orders for products that go
directly to your customers.
The Purchasing Wizard makes short work out
performing drop shipments.
How does it work?
Any item on a sales order may
be selected to be drop-shipped. When the order is completed, the
purchasing wizard is used to automatically produce a purchase order to
the selected vendor(s).
The wizard is managed in
only one window, so you always know when another purchase order is ready
to be created.
Companies doing repeat
drop-shipments can save a considerable amount of time with the
Purchasing Wizard module. In fact, some companies have
reported a weekly time savings in terms of hours saved versus a manual
purchase order creation process.
What are the steps needed to
complete?
- Enter products in the
sales order as Drop Ship.
- Any product may be shipped from any vendor
directly to the customer.
- Products may also be
marked as "Drop Ship Only".
- All requests to drop
ship are instantly
displayed in the purchasing wizard for review prior to the
Purchase Order creation.
- A preferred vendor is
automatically selected for each drop shipment.
- The preferred vendor
may be changed during review.
- The reviewer may
select all drop
shipment requests or
process each request individually.
- Upon completion of
the review a Purchase Order will be automatically created for each
Sales Order / Vendor combination that has been selected.
If
your company performs drop shipments from your vendor to your customer,
then this module really can save you a lot of time and effort.
Contact
your ACCTivate! representative for more information.
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Our people
make us who we are
Ron Souder
CEO and President
The
rapid growth and expanding success of the ACCTivate! system is directly
related to the high-quality employees that make it all happen.
However,
before all the employees, the hundreds of companies using the software,
the Users' conferences and everything else that goes along with
ACCTivate!, there was Ron Souder
with a vision and a plan.
The vision was simple: To provide powerful business software
to the small and midsized market at a reasonable price. The
plan turned into the development, release and distribution of
ACCTivate!.
Ron,
the CEO and President of Alterity, began his career in the 1970's as a
key builder of a software product called STARS that was a worldwide
success with more that 6,000 installations, which was a huge number in
those days.
He
has applied lessons learned from this (and later experiences) and his
understanding of small business needs (gathered from hundreds of visits
to customer sites) to design ACCTivate!.
Ron
is a graduate of The University of Texas at Austin. Along with his duties as CEO and
President, he oversees the design and development of all software
products for Alterity.
He
lives in Ft. Worth,
Texas area with his wife
and is active in the community.
He is an avid restaurateur who also enjoys traveling and
supporting the arts.
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