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ACCTivation!
2006
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The time is
getting closer. Don't forget
to register for ACCTivation! 2006, the ACCTivate! Users Conference.
Who's the conference for?
Very simple! It's for any
company running ACCTivate! that wants to get more out of their
investment.
Small
businesses are increasingly deploying technology in order to improve
operational efficiency, customer service, a competitive edge and
overall profitability.
The
conference program will cover several topics directly related to
improving your operations.
Visit the ACCTivation! 2006 Website
for more information and sign-up today.
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User Feedback
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We're always
interested in hearing from ACCTivate! Users. You're the reason that we're in
business.
If you have any
questions or comments that you would like to share with us, please
feel free to contact us.
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Software Updates
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The ACCTivate!
Software Maintenance plan is designed to provide subscribers with the
newest version of ACCTivate!.
This plan
includes both web-updates and full-version releases. CYMA users recognize it as SMP,
while QuickBooks users recognize it as part of the new SMS plan.
Either way, it's
the annual subscription that provides you with updates and new
version releases.
Without a
current subscription, users are not granted access to those updates
and releases.
Please contact
the Alterity sales office for more information on your Software
Maintenance plan.
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User
Spotlight: Hawaii
Nut and Bolt, Inc.
Hawaii Nut and Bolt has greatly improved their inventory
management and control after implementing ACCTivate!
 For more than 25 years
Hawaii Nut and Bolt, Inc. has supplied fasteners and building materials
throughout the Pacific Rim. They
specialize in the wholesale distribution of specialty building
materials such as nuts, bolts, screws, cement, and hardware.
After
growing steady for more than two decades, Hawaii Nut and Bolt, Inc. is at
last uninhibited by the constraints of an ineffective inventory
management system that had hindered the company's growth.
The
company implemented ACCTivate! in April 2005, and has since benefited
from an unrivaled level of organization in business management and
inventory control.
Bill Hayes
, owner and CEO, stated, "ACCTivate! has delivered
time and time again. The software allows us to have the ability to
focus on our customers instead of our inventory, and its point of sale
function has transformed the way we complete counter sales." Hayes
further stated that ACCTivate! is a cost-effective system that has
"saved us a pile of money".
Hawaii
Nut and Bolt, Inc. has cultivated ACCTivate! to measure their expansive
inventory. The company distributes millions of small nuts and bolts
that consist of diverse sizes, threads, and types. With numerous
products that closely resemble one another, it is often difficult to
sustain an accurate account of inventory. Hawaii Nut and Bolt, Inc. has
developed a trouble-free approach to monitor their merchandise through
ACCTivate!.
Some
other benefits that Hawaii Nut and Bolt, Inc. attribute to ACCTivate!
include the capabilities to easily take orders and its powerful
inventory management features that give them a more accurate picture of
their inventory levels. ACCTivate! utilizes many special features which
include information for managing sales, purchasing, inventory and
customers. This provides them
the organizational tools that are vital in today's consumer
driven market.
For
Bill Hayes and associates, inventory problems and headaches have
dissipated and become a thing of the past. Although ACCTivate! is
essential to the success of their company, Hayes stated, "I very rarely
think about ACCTivate! because it does everything that it is supposed
to do." Once again, ACCTivate! is seen as a powerful tool to help
companies take control of their business.
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Simple and
Powerful RFQ Management
Built in Request for Quote functionality
Many
ACCTivate! users don't realize some of the powerful features that are
built into the system. Among
these is the ability to create a request
for quote that is really just a purchase order with a new status.
The
benefit of this quick and easy status change is clear. There is no need to create two
different POs - one for the RFQ and one for the full PO
when you accept or reject the returned quote. Just one click turns a RFQ into a
true PO or cancels it.
However,
there is more to it than just that.
ACCTivate! gives you the ability to print different reports and
forms for each type of PO; so a RFQ will print your RFQ form and a PO
with the status of "issued" will print your standard PO
form.
How do I use RFQs in
ACCTivate!?
1) First, make certain that
ACCTivate! is configured for RFQs.
Open File > Configuration
Manager > Purchasing > Purchasing Options and change the order status to Request for
quote, so it will be an option.
Save this change if one is made.
2) Now, when you create a new
PO in the
Purchase Order window, you can set the status to "Request
for quote".
While it is still a PO, it has the
special status of being a RFQ.
When you click the purchase order print button, it will print
whatever form is designated for the RFQ, which is not necessarily your
standard PO form.
3) When the status of the RFQ
needs to be changed (you accepted or rejected the quote from your
vendor), simply edit the RFQ and change the status to "issued" or
"cancelled".
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Featured Add-on
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Wireless
Barcode Pocket PC Modules
 Our wireless handheld
units keep getting better
The ACCTivate!
Wireless Pocket PC modules have been on the market for some time, but
as demand for this type of business tool keeps growing so does the
development to enhance the modules even further.
These
have been designed to work on any modern Pocket PC, but warehouse-ready
units like the Symbol PPT8846 or the MC50/MC62 are recommended because they
have built-in barcode scanners (which simplifies installation) and they
are ruggedized to take the abuse of a warehouse.
Beyond
this, there are other options and technical considerations that can let
you do things that were impossible even five years ago. For example, many new Pocket PCs
provide cellular-phone internet data connections (check with your
cellular provider). This type of
connection allows you to operate the modules anywhere you get a proper
cellular signal. You can check
your inventory levels while on the road or at a client's office.
We currently offer four
different wireless modules:
Inventory Receiving
This
module gives you a complete list of all inbound POs in the palm of your
hand on a Pocket PC. Moreover,
you can open each PO and receive the
inventory into stock directly while you're in the warehouse. No need to mess with paper printouts,
it's all there for you on your Pocket PC.
Showroom Sales – Sales
Order Entry
The
Showroom Sales module allows you to quickly enter orders while you walk
around your showroom or warehouse.
This process could be done with a customer or perhaps while you
talk to them over the phone.
Either way, you can scan the barcodes for each product and the
order will be placed once you submit it to the system.
Order Picking
Once
orders are put into the system, a dramatic increase in efficiency and
accuracy can be seen when orders are picked with the Order Picking
module. Gone is the day or
picking an item and marking it on the pick sheet; simply scan the
barcode and the item will be picked automatically. If you pick the wrong product, the
accuracy of the barcode will save you from sending it to the customer.
Inventory Count
Another
great time saving module is the Inventory Count module. Instead of printing off a lengthy
count sheet, have that information read in your Pocket PC. No need for paper and a pencil when
counting, do it all with the precision found from scanning
barcodes. When you're done, save
it and it will be passed directly back to the main ACCTivate! system.
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Our People
make us who we are
Without any doubt, each
member of the staff at Alterity has had a hand in making it as
successful as it is today. This
is especially true for the management who lead the company with
considerable experience in this industry.
 Ken Parker – VP of Sales
and Marketing
The skills and experience that Ken
Parker brings to the ACCTivate! team are undoubtedly a major reason behind
its success. In 2000 Ken joined Alterity as Vice
President of Sales and Marketing and oversees all aspects of Sales and
Marketing for the company.
Prior to coming to Alterity, Ken served as the President of
two major software companies and the Vice President of Sales and
Marketing of two others. His
executive experience in the software industry provides a deep
understanding of the entire industry.
Ken earned a Bachelor of Science in Engineering from the United States Military
Academy at West
Point. After military service he began working in the
software industry, beginning with IBM, and has spent his career helping
companies become more successful and productive by correctly
implementing technology.
For example, in the 1970's Ken was a key builder of a software
product called STARS that was a worldwide success with more that 6,000
installations (a lot in those days). This package ran on a popular
mini-computer and handled sales orders, inventory management and other
related functions.
Ken lives in the greater Dallas,
Texas area with his
wife. He is active in the
community, participates in book clubs and enjoys spending time with his
grandchildren.
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Releases and Updates
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EDI gets
even easier with new ACCTivate! and ICC relationship
Our
relationship with ICC benefits all who want to use EDI
While the ACCTivate! EDI manager has been
around for a while, we have recently formed a relationship with a
state-of-the-art network services company called
ICC (Internet Commerce Corporation).
ICC is a pioneer in the use of the Internet for
business-to-business (B2B) e-commerce solutions. Our relationship makes it easier for users of
the ACCTivate! EDI Manager to use ICC's high performance and low-cost
network. This network
facilitates the transmission of EDI documents between trading partners
(TP1, TP2, TPn) and the ACCTivate! EDI Manager.
How does it work?
EDI is a process of communicating data
electronically between companies or "Trading Partners".
In ACCTivate!, this includes giving you the ability to
electronically exchange purchase orders, invoices, advance shipping
notices, requests for credit and organizational relationship
information.
By using ICC as
the VAN (Value Added Network), between ACCTivate! and your Trading
Partners, several immediate benefits may be derived. Perhaps most importantly is the
substantial savings ICC provides over other VANs, including the setup
and installation costs.
Also, each
Trading Partner may (and often does) have a slightly unique way of
handling EDI transactions.
Because ICC is well established in the industry, they have
already dealt with hundreds of major trading partners and have the
experience to get the job done quickly, saving both time and money.
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