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Warehouse Management Software for QuickBooks & Intacct

Warehouse Management

Gain better control of warehouse operations, cut costs
and increase efficiencies with ACCTivate!.

Warehouse Management Software - benefit 1 Manage inventory across multiple physical and/or virtual
locations or warehouses and within any location with
separate financial treatment for each warehouse
Warehouse Management Software - benefit 2 Strategic warehouse, location and bin management
capabilities
Warehouse Management Software - benefit 3 Automation of warehouse activities with barcoding, mobile &
wireless technologies
Warehouse Management Software - benefit 4 Ability to support 3PL by exporting of orders to be filled and
importing back quantity shipped & tracking numbers

Warehouse management software for your growing business

As inventory intensive businesses grow, their warehouse needs seem to grow at an even faster pace. ACCTivate! Inventory & Warehouse management software solves today's issues and tomorrow's challenges with inventory and warehouse management tools designed to efficiently manage warehouse tasks, control inventory across one location or many, and provide instant visibility into the process. Add automation to the solution with EDI and barcoding and watch cost overheads become even greater cost reductions.

In an ever-increasing complex and competitive world, ACCTivate! easily, quickly and affordably enables small and mid-size businesses to gain control of inventory and warehouse management, optimize resources, leverage opportunities and improve overall business operations and profitability.

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ACCTivate! Inventory & Warehouse Management Software for QuickBooks & Intacct

Organized warehouses provide the foundation for quality and efficiency in an environment that is often fast-paced and chaotic. Strategic inventory storage decisions, enabled by a warehouse system with the flexibility to accommodate numerous inventory statuses, locations and types of ownership, give companies a distinct competitive advantage. Utilize tools to produce shelf and bin labels, and introduce barcoding and wireless warehouse devices, and the resulting well-organized warehouses will be a strategic operations center for the business.

Sounds great, but that's only for big business, right? Not any more.

ACCTivate! enables small and mid-sized businesses to organize warehouse operations with these flexible, strategic capabilities including Warehouse organization, Consignment & VMI inventory, Location management and Labeling.

Warehouse management software for...
Organizing warehouses

ACCTivate! allows for inventory to be configured and organized across multiple, actual or virtual warehouses. A warehouse can be a different physical location, logical division of inventory or a financial segmentation such as:

A powerhouse for warehouse management, ACCTivate! enables:

  • Geographic
    Warehouses defined by physical, geographic locations
    Ex: New York ~ Los Angeles ~ Seattle

  • Category
    Warehouses defined by category or inventory type
    Ex: Dry Goods ~ Freezer ~ Liquids ~ Hazardous material

  • Location
    Warehouses defined for inventory accountability control
    Ex: Warehouse ~ Truck 1 ~ Truck 2

  • Ownership
    Warehouses defined by product ownership
    Ex: Company-owned ~ Consigned inventory from vendor ~ Consigned inventory to customer

  • Status
    Warehouses defined by inventory status
    Ex: Inspection ~ Available for Sale ~ Damaged ~ Returned ~ Repair ~ Return to vendor

  • Usage
    Warehouses defined by usage
    Ex: Raw materials ~ Work in progress (WIP) ~ Finished goods ~ Outsourced

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Warehouse management software for...
Consignment & Vendor managed inventory

ACCTivate!'s inventory management features provide companies the ability to utilize advanced supply chain strategies such as consigned inventory and vendor managed inventory.

  • Vendor consigned inventory
    Inventory on consignment in your warehouse or warehouses that are still owned by the supplier

  • Inventory consigned to customers
    Inventory owned by your company that is shipped to or consigned to your customer or distributor and stored in their warehouse, warehouses or locations.

    Typically, consignment inventory is shipped and stored at a warehouse, multiple warehouses or other types of agreed-upon locations (service & repair trucks, stores, etc.). The inventory is held at that location and the inventory is purchased when it is used or sold, or on a pre-determined schedule (monthly, quarterly).

  • Vendor managed inventory (VMI)
    Vendor managed inventory occurs when inventory is managed by the supplier on behalf of the receiving organization, based on pre-determined minimum and maximum inventory levels. Vendor managed inventory can lower inventory levels for both the supplier and the receiving organization, provide suppliers better insight into anticipated demand, reduce lead times, and improve customer satisfaction.

Vendor managed inventory or consigned inventory can be implemented with the same inventory and warehouse procedures as other inventory types, can be included or excluded from warehouse cycle counts, and can be managed with transparency to the end customer.

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Warehouse management software for...
Location management within the warehouse – and beyond

Track inventory quantities in any location that is a step below the warehouse – aisle, rack, shelf or bin location, on trucks or other company-defined areas.

Location management enables:

  • Organized inventory count sheets
    Inventory count sheets display the locations and zones where a product is stocked. Locations can be identified by zone.

  • Inventory location transfers
    Bin to bin, bin to truck, warehouse to warehouse, etc.

  • Receiving of inventory to a specific location
    Receive products into inventory specifying the warehouse and the specific location within the warehouse

  • Ability to sell from specific locations
    Specify the inventory location to sell from when entering an order (service technician's truck, warehouse nearest customer, etc.)

  • Primary location defaults
    Set a primary inventory location for a product that will be the default warehouse location for every transaction. Set a stock level as well, to keep track of primary location inventory requirements.

  • Adding locations on the fly
    Set up all warehouse locations at one time or add a new warehouse location when needed

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Warehouse management software for...
Inventory labeling

Increase the ease of locating inventory items and improve warehouse efficiencies with warehouse location labels. ACCTivate! and Crystal Reports® make printing warehouse labels a snap.

  • Labels can be used for products, bins or both
  • Bin labels can contain product number, bin numbers or both and can contain barcodes
  • Customize the inventory label by size, shape and data shown
  • Add barcodes to any inventory label
  • Print inventory labels one at a time or in batch
  • Print inventory labels for any product in stock with one click of the mouse
  • Modify or develop inventory labels to include any information stored in the system

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ACCTivate! Inventory & Warehouse Management Software for QuickBooks & Intacct

Warehouse management software for...
Efficient inventory and warehouse transaction management

Keeping inventory accurate and updated is simplified with ACCTivate!'s user-friendly interface. Inventory movement, adjustments and status changes are captured and managed through use of transactions found in the ACCTivate! Inventory menu. Warehouse transactions are handled in an efficient, one-screen process.

  • Receiving: Records inventory received into a warehouse or location, with or without a purchase order,
    without disclosing products and expected quantities (Blind Receiving) or with the Receive all function, which populates the receipt with all outstanding items, allowing for quantities to be changed as needed

  • Transfers: Records the transfer of inventory to a new location within a warehouse, from a
    warehouse to another location, such as a delivery truck, or between warehouses within a company

  • Breakage or shortage adjustment transactions: Allows for the manual reduction of
    inventory to correct inventory levels in the event of inventory breakage, shortage or loss.

  • Financial or balance adjustment transactions: Inventory is adjusted for accounting
    purposes such as changing the stated value of inventory for a particular product. Changes will be reflected on the general ledger as a gain or loss on inventory.

  • Non-sales use or issue of product: Provides a means to record non-sales issue of
    inventory users, such as in the event of donations or marketing.

  • Physical count: Products to be counted will be "frozen" until the count is completed at which
    time a variance report will be generated and the inventory on hand quantity adjusted to reflect the count.

  • Customer returns: Returns are efficiently managed through the Return Merchandise
    Authorization (RMA) process which allows tracking of the returned inventory and related information by referencing the RMA number generated by ACCTivate! There are several methods for handling the return transaction depending on if the product will be returned to inventory or if the product is discarded.

  • Vendor returns: Vendor returns of inventory are handled by issuing a return request which,
    when approved, will automatically create a vendor credit and reduce inventory.

  • Sales: Processing of a sales order automatically creates warehouse transactions for picking

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ACCTivate! Inventory & Warehouse Management Software for QuickBooks & Intacct

Warehouse management software with barcoding
Warehouse transactions
handled with barcoding increases:

  • Speed
  • Accuracy
  • Efficiency
  • Access to inventory information
  • Information for decision making

Using barcodes in your business is easier than you might think

Replacing pens and paper with bar codes and scanners reduces costs, improves operations and is available to businesses of all size. ACCTivate! barcoding is easy to implement, easy to use and delivers a quick return on investment.

Barcodes are simply a type of font that a scanner can "read" and understand as a letter, number or symbol. However, when a barcode is tied to an inventory control system like ACCTivate!, the full power of a barcode system can be seen. A barcoded product ID number can be scanned to handle warehouse transactions such as:

Warehouse management software for...
Rapid receipt of inventory

Warehouse management software for inventory receiving
Access purchase orders on a handheld mobile computer with a barcode reader, quickly scan the received product into inventory and immediately verify the correct product and quantity have been received.

Warehouse management software for...
Inventory transfers between warehouses, within warehouse or to trucks

Warehouse management software for QuickBooks & Intacct with barcoding Warehouse management software for inventory transfers
Swiftly transfer inventory between company warehouses, between locations within a warehouse or from a warehouse to trucks or service vehicles with wireless handheld barcode readers and ACCTivate!

Warehouse management software for...
Rapid, accurate physical and cycle counts

Warehouse Management Software for inventory counts
Accurately count thousands of inventory items and immediately update warehouse inventory information - simply, rapidly and with less expense. Choose between digital count sheets displayed on a wireless handheld device or accelerate the physical count even further with ACCTivate! barcoding, where count information is obtained by simply scanning barcodes.

Warehouse management software for...
Picking

Warehouse management software for picking
Achieve new levels of productivity and accuracy with ACCTivate! enabled wireless handheld barcode picking. Easily pick the product by scanning the barcode, complete the order and prepare it to ship – all from a mobile handheld computer with barcode reader with no printed paperwork required.

Want to know more about barcoding for inventory and warehouse management?

Explore all the ACCTivate! Barcoding & Mobile features and functions

or

Request a guided tour of ACCTivate! today

ACCTivate! Inventory & Warehouse Management Software for QuickBooks & Intacct

Below is an extensive list of the capabilities of ACCTivate! Warehouse Management Software
Some features are optional.

  • Assembly processing, including variable build and batch process, from a mobile device
  • Barcode label creation & printing
  • Bin management
  • Blind receiving of inventory
  • Categorize raw materials, WIP, finished goods
  • Catch-weight picking of inventory
  • Consignment inventory management
  • Country of origin tracking
  • Customize inventory labels by size, shape & data
  • Discontinued inventory & stock management
  • EDI integrated software
  • History of all warehouse and inventory transactions
  • Import inventory receipt transactions from a Microsoft® Excel or CSV file
  • Import balance adjustment transactions from a Microsoft Excel or CSV file
  • Inventory moves and transfers
  • Inventory & parts status lookup
  • Inventory transfers using handheld barcode reader
  • Labeling for any product in inventory with any stored information
  • Loading dock transactions
  • Location additions on the fly
  • Location groups and classes within warehouse and/or warehouses
  • Location management within warehouse and/or warehouses
  • Lot & multi-bin capabilities
  • Mobile inventory management
  • Mobile inventory receiving with handheld barcode reader
  • Mobile order picking with handheld barcode reader
  • Multiple buildings within warehouse and/or warehouses
  • Multiple locations within warehouse and/or warehouses
  • Multiple stock areas within warehouse and/or warehouses
  • Multiple warehouses (physical or virtual)
  • Optimized pick sequence
  • Organized inventory count sheets by locations & zones
  • Physical & cycle counts using handheld barcode reader
  • Physical inventory reconciliations
  • Picking of inventory using handheld barcode reader
  • Primary location defaults for products/inventory
  • Product search via 15 attributes
  • Product labels with barcodes
  • Random & dedicated put away
  • Receive without PO/unexpected receipt
  • Receive inventory to a specific location within warehouse and/or warehouses
  • Return merchandise authorization (RMA)
  • Robust warehouse management & inventory reporting
  • Sales order creates warehouse transactions
  • Sell from specific location within warehouse and/or warehouses
  • Set default values at user or warehouse level
  • UPS code & case pack information
  • User-defined fields
  • Vendor returns management
  • Warehouse receipt documents
  • Warehouse receiving transactions
  • Warehouse adjustment transactions
  • Warehouse transfer transactions
  • Warehouse zoning

ACCTivate! Inventory & Warehouse Management Software for QuickBooks & Intacct

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Contact us at 866-877-1311 to talk about your needs or simply complete
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Warehouse Management Software customer quote
Our shipments are more accurate than they used to be because everything that goes out the door from our warehouse now has a UPC code on it, which gets scanned before it leaves.
Warehouse Management Software user quote
Meghan Litchfield,
Director of eCommerce and Retail

Warehouse Management Software for the apparel & fashion industry
Intacct & QuickBooks inventory management software with inventory control, business management & customer service management

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