Take control of your inventory and distribution
with the complete business management system
for QuickBooks® users.

ACCTivate! Inventory & Distribution software for QuickBooks with inventory control, CRM, EDI, warehousing, order management, purchasing, shipping and installation, service & repair management

Contact Us (866) 877-1311

Warehouse management software for QuickBooks inventory, barcoding & warehouse

Warehousing

Warehouses house more than inventory - uncovering hidden performance data and process information can take a growing business to new levels of optimization. Discover opportunities to maximize resources, automate processes, and strategically manage inventory across multiple physical and/or virtual locations or warehouses and within any location.

View the warehousing demos

Optimize your warehouse with ACCTivate! for QuickBooks

the affordable and easy-to-use warehouse management software.

A powerhouse for warehouse operations, ACCTivate! enables:

> Control of the storage and movement of inventory within a warehouse, multiple
warehouses…and beyond

> Strategic warehouse, location and bin management capabilities

> Automation of warehouse activities with barcoding, mobile, & wireless technologies

> EDI integration throughout the warehouse – picking, packing & shipping – reducing
operational costs

> Ability to support 3PL by exporting of orders to be filled and importing back quantity
shipped & tracking numbers

> Robust inventory & warehouse management reporting

Warehouse management that grows with your growing business

As inventory intensive businesses grow, their warehouse needs seem to grow at an even faster pace. ACCTivate! Inventory & warehouse management solutions solve today’s issues and tomorrow’s challenges with inventory and warehouse management tools designed to efficiently manage warehouse tasks, control inventory across one location or many, and provide instant visibility into the process. Add automation to the solution with EDI and barcoding and watch cost overheads become even greater cost reductions.

In an ever-increasing complex and competitive world, ACCTivate! easily, quickly and affordably enables small and mid-size businesses to gain control of inventory and warehouse management, optimize resources, leverage opportunities, and improve overall business operations and profitability.

Back to top

ACCTivate! ~ Inventory & Warehouse Management Software for QuickBooks

Organized warehouses provide the foundation for quality and efficiency in an environment that is often fast-paced and chaotic. Strategic inventory storage decisions, enabled by a warehouse system with the flexibility to accommodate numerous inventory statuses, locations and types of ownership, give companies a distinct competitive advantage. Utilize tools to produce shelf and bin labels, and introduce barcoding and wireless warehouse devices, and the resulting well-organized warehouses will be a strategic operations center for the business.

Sounds great, but that’s only for big business, right? Not any more.

ACCTivate! enables small and mid-sized businesses to organize warehouse operations with these flexible, strategic capabilities and many more.

Warehouse organization	Consignment & VMI inventory	Location management
	Labeling

Organizing warehouses

ACCTivate! for QuickBooks allows for inventory to be configured and organized across multiple, actual or virtual, warehouses. A warehouse can be a different physical location, logical division of inventory or a financial segmentation such as:

A powerhouse for warehouse operations, ACCTivate! enables:

> Geographic
Warehouses defined by physical, geographic locations
Ex: New York ~ Los Angeles ~ Seattle

> Category
Warehouses defined by category or inventory type
Ex: Dry Goods ~ Freezer ~ Liquids ~ Hazardous material

> Location
Warehouses defined for inventory accountability control
Ex: Warehouse ~ Truck 1 ~ Truck 2

> Ownership
Warehouses defined by product ownership
Ex: Company-owned ~ Consigned inventory from vendor ~ Consigned inventory to customer

> Status
Warehouses defined by inventory status
Ex: Inspection ~ Available for Sale ~ Damaged ~ Returned ~ Repair ~ Return to vendor

> Usage
Warehouses defined by usage
Ex: Raw materials ~ Work in progress (WIP) ~ Finished goods ~ Outsourced

Back to top

Consignment & Vendor managed inventory

ACCTivate!'s inventory management features provide companies the ability to utilize advanced supply chain strategies such as consigned inventory and vendor managed inventory.

> Vendor consigned inventory

Inventory on consignment in your warehouse or warehouses that is still owned by the supplier

> Inventory consigned to customers

Inventory owned by your company that is shipped to or consigned to your customer or distributor and stored in their warehouse, warehouses or locations.

Typically, consignment inventory is shipped and stored at a warehouse, multiple warehouses or other types of agreed-upon locations (service & repair trucks, stores, etc.). The inventory is held at that a location and the inventory is purchased when it is used or sold, or on a pre-determined schedule (monthly, quarterly).

> Vendor managed inventory (VMI)

Vendor managed inventory occurs when inventory is managed by the supplier on behalf of the receiving organization, based on pre-determined minimum and maximum inventory levels. Vendor managed inventory can lower inventory levels for both the supplier and the receiving organization, provide suppliers better insight into anticipated demand, reduce lead times, and improve customer satisfaction.

Vendor managed inventory or consigned inventory can be implemented with the same inventory and warehouse procedures as other inventory types, can be included or excluded from warehouse cycle counts, and can be managed with transparency to the end customer.

Back to top

Location management within the warehouse – and beyond

Track inventory quantities in any location that is a step below the warehouse – aisle, rack, shelf, or bin location, on trucks, or other company-defined areas.

Location management enables:

> Organized inventory count sheets

Inventory count sheets display the locations and zones where a product is stocked. Locations can be identified by zone.

> Inventory location transfers

Bin to bin, bin to truck, warehouse to warehouse, etc.

> Receiving of inventory to a specific location

Receive products into inventory specifying the warehouse and the specific location within the warehouse

> Ability to sell from specific locations

Specify the inventory location to sell from when entering an order (service technician’s truck, warehouse nearest customer, etc.)

> Primary location defaults

Set a primary inventory location for a product that will be the default warehouse location for every transaction. Set a stock level as well, to keep track of primary location inventory requirements.

> Adding locations on the fly

Set up all warehouse locations at one time or add a new warehouse location when needed

Back to top

Inventory labeling

Increase the ease of locating inventory items and improve warehouse efficiencies with warehouse location labels. ACCTivate! and Crystal Reports® makes printing warehouse labels a snap.

> Labels can be used for products, bins or both
> Bin labels can contain product number, bin numbers or both and can contain barcodes
> Customize the inventory label by size, shape and data shown
> Add barcodes to any inventory label
> Print inventory labels one at a time or in batch
> Print inventory labels for any product in stock with one click of the mouse
> Modify or develop inventory labels to include any information stored in the system

Back to top

ACCTivate! ~ Inventory & Warehouse Management Software for QuickBooks

Efficient inventory and warehouse transaction management

Keeping inventory accurate and updated is simplified with ACCTivate!'s user-friendly interface. Inventory movement, adjustments and status changes are captured and managed through use of transactions found in the ACCTivate! Inventory menu. Warehouse transactions are handled in an efficient, one-screen process.

> Receiving: Records inventory received into a warehouse or location against a purchase

order or without a purchase order (blind receiving).

> Transfers: Records the transfer of inventory to a new location within a warehouse, from a

warehouse to another location, such as a delivery truck, or between warehouses within a company

> Breakage or shortage adjustment transactions: Allows for the manual reduction of

inventory to correct inventory levels in the event of inventory breakage, shortage or loss.

> Financial or balance adjustment transactions: Inventory is adjusted for accounting

purposes such as changing the stated value of inventory for a particular product. Changes will be reflected on the general ledger as a gain or loss on inventory.

> Non-sales use or issue of product: Provides a means to record non-sales issue of

inventory users, such as in the event of donations or marketing.

> Physical count: Products to be counted will be “frozen’ until the count is completed at which

time a variance report will be generated and the inventory on hand quantity adjusted to reflect the count.

> Customer returns: Returns are efficiently managed through the Return Merchandise

Authorization (RMA) process which allows tracking of the returned inventory and related information by referencing the RMA number generated by ACCTivate! There are several methods for handling the return transaction depending on if the product will be returned to inventory or if the product is discarded.

> Vendor returns: Vendor returns of inventory are handled by issuing a return request which,

when approved, will automatically create a vendor credit and reduce inventory.

> Sales: Processing of a sales order automatically creates warehouse transactions for picking

Back to top

ACCTivate! ~ Inventory & Warehouse Management Software for QuickBooks

Barcoding inventory warehouse management solution

Warehouse transactions
handled with barcoding increases:

> Speed

> Accuracy

> Efficiency

> Access to inventory information

> Information decision-making

Using barcodes in your business is easier than you might think

Replacing pens and paper with bar codes and scanners reduces costs, improves operations, and is available to businesses of all size. ACCTivate! barcoding is easy to implement, easy to use, and delivers a quick return on investment.

Barcodes are simply a type of font that a scanner can "read" and understand as a letter, number or symbol. However, when a barcode is tied to an inventory control system like ACCTivate!, the full power of a barcode system can be seen. A barcoded product ID number can be scanned to handle warehouse transactions such as:

Inventory receiving
Inventory transfers
Physical & cycle counts
Picking

Rapid receipt of inventory

Barcode reader for QuickBooks warehouse & bar coding management software

Access purchase orders on a handheld mobile computer with a barcode reader, quickly scan the received product into inventory and immediately verify the correct product and quantity have been received.

Back to top

Inventory transfers between warehouses, within warehouse or to trucks

Swiftly transfer inventory between company warehouses, between locations within a warehouse or from a warehouse to trucks or service vehicles with wireless handheld barcode readers and ACCTivate!

Back to top

Rapid, accurate physical and cycle counts

Handheld barcode reader taking inventory with bar coding software in warehouse management

Accurately count thousands of inventory items and immediately update warehouse inventory information - simply, rapidly and with less expense. Choose between digital count sheets displayed on a wireless handheld device or accelerate the physical count even further with ACCTivate! barcoding, where count information is obtained by simply scanning barcodes.

Back to top

Picking

QuickBooks inventory management for warehouse organization & barcoding inventory

Achieve new levels of productivity and accuracy with ACCTivate! enabled wireless handheld barcode picking. Easily pick the product by scanning the barcode, complete the order and prepare it to ship – all from a mobile handheld computer with barcode reader with no printed paperwork required.

Back to top

Want to know more about barcoding for inventory and warehouse management?

Explore all the ACCTivate! Mobile Computing features and functions

Visit ACCTivate! Insights and read the Barcoding Overview

or

Request a guided tour of ACCTivate! today

Back to top

ACCTivate! ~ Inventory & Warehouse Management Software for QuickBooks

Below is an extensive list of the Warehouse management capabilities of ACCTivate!
Some features are optional.

> Barcode label creation & printing

> Bin management

> Blind receiving of inventory

> Categorize raw materials, WIP, finished goods

> Catch-weight picking of inventory

> Consignment inventory management

> Country of origin tracking

> Customize inventory labels by size, shape & data

> Discontinued inventory & stock management

> EDI integrated software

> History of all warehouse and inventory transactions

> Inventory moves and transfers

> Inventory & parts status lookup

> Inventory transfers using handheld barcode reader

> Labeling for any product in inventory with any stored information

> Loading dock transactions

> Location additions on the fly

> Location groups and classes within warehouse and/or warehouses

> Location management within warehouse and/or warehouses

> Lot & multi-bin capabilities

> Mobile inventory management

> Mobile inventory receiving with handheld barcode reader

> Mobile order picking with handheld barcode reader

> Multiple buildings within warehouse and/or warehouses

> Multiple locations within warehouse and/or warehouses

> Multiple stock areas within warehouse and/or warehouses

> Multiple warehouses (physical or virtual)

> Optimized pick sequence

> Organized inventory count sheets by locations & zones

> Physical & cycle counts using handheld barcode reader

> Physical inventory reconciliations

> Picking of inventory using handheld barcode reader

> Primary location defaults for products/inventory

> Product search via 15 attributes

> Product labels with barcodes

> Random & dedicated put away

> Receive without PO/unexpected receipt

> Receive inventory to a specific location within warehouse and/or warehouses

> Return merchandise authorization (RMA)

> Robust warehouse management & inventory reporting

> Sales order creates warehouse transactions

> Sell from specific location within warehouse and/or warehouses

> Set default values at user or warehouse level

> UPS code & case pack information

> User-defined fields

> Vendor returns management

> Warehouse receipt documents

> Warehouse receiving transactions

> Warehouse adjustment transactions

> Warehouse transfer transactions

> Warehouse zoning

Back to top

ACCTivate! ~ Inventory & Warehouse Management Software for QuickBooks

Simply let us know if you'd like a demo,
consultation or evaluation

ACCTivate! demo

Live product demonstrations are held several times each week. Using screen sharing in your browser, we'll show you how to get the most out of ACCTivate! and answer any questions you may have. Reserve your seat today for our next webinar:

Thursday afternoons
4:00 Eastern/ 3:00 Central/
2:00 Mountain/ 1:00 Pacific

That time doesn't work for me.
Please contact me for a private demo

ACCTivate! consultation

Schedule a free one-on-one consultation with an ACCTivate! specialist. We'll discuss your specific business needs and provide an overview of ACCTivate!'s features.

Yes, I'd like to have a private consultation

ACCTivate! free trial

Download and try ACCTivate! free for 30 days. We'll send you the information for downloading the software and schedule a free, live online session to help you get the most out of your evaluation.

Sounds good, let's try it

Let us know how to get
you the information

Name
Company
Email
Phone
Country
Zip

Alterity respects your privacy.
We won't rent, sell or give away
your personal information.

Inventory
Warehousing . . . . . . . . . . . .
Purchasing
CRM
Sales order management
EDI
Mobile Computing
Picking & shipping
Service management
Reporting
Foundation

ACCTivate! inventory distribution management software with bar coding solution

Download

ACCTivate! for QuickBooks fact sheet on warehouse & bar coding

ACCTivate! Key
Features Fact Sheet

ACCTivate! results

Read more

"ACCTivate! has had a tremendous effect on our business! ...We're not flying blind, which I felt we were before when we were running QuickBooks alone. It's been great."

Juan Fuenzalida,
Vice President of Operations,
Discovery Distribution